firstclassadv

=First Class Advanced=

A downloadable document with the following and more is toc

Mail Lists
Mail Lists can be created for personal use and can be shared.

To create a mail list, you first need to open a your contacts folder. Next Select New Mail list.

Type in the names (if in district) or the email addresses for those out of district.

To share a mail list, you can drag the mail list from the contacts folder into an email (in the gray area). Those wanting to use the list can drag it from the email into their contacts list
 * Caution - the list does not update. If anyone makes a change, it only changes the copy they have in their contacts list.

Folders
Conferencing

Calendaring
First Class offers a variety of additional conferencing options through the use of Calendars. Calendars are really just special conferences with a unique way of viewing them.

The following topics are covered next • Uses of Calendars • Creating Calendars • Setting Permissions • Creating Calendar Entries

Using Calendars
Calendars in First Class can be used in a variety of ways similar to a paper calendar. • They can be used to book rooms, projectors or schedule events. Many schools are using them to book the COWS (or Computers on Wheels) • They can be used to provide the big picture (Schools are putting in the year events and holidays for staff and students to see) • They can be used to organize and plan. (Committees can use the calendars to organize and schedule large projects as a series of smaller ones with deadlines)

Creating Calendars
Just like conferences, you need to determine what the purpose of your creation will be. An important aspect of this is where the calendar is located. You can create calendars on your desktop or within conferences. The advantage of creating it in a conference is that if you change roles, the calendar stays where it has always been. When creating calendars, you should follow the same naming guidelines as creating conferences.

Calendar Permissions
The concept of permissions in calendars is the same; however, you have a different series of preset options.

No Access Can't access the calendar. See Times Can look at the calendar, but only see the times set aside for events and tasks. Can't add events to the calendar Schedule Only Can add events to the calendar indirectly. An event is added to a resource or location calendar indirectly when a user creates an event in another calendar and books this location or resource. Schedule+Times Can look at the calendar (times only) and add events indirectly. Schedule+Details Can see details on the calendar and add events indirectly. Editor Has all previous permissions, and can open calendar items, edit and delete items, download attachments, and view item history. Custom Access is defined by the individual permissions which are selected. If you customize another access level, it automatically becomes the Custom access level.

Creating Calendar Entries
There are many options in creating a calendar entry. Use this tab to specify general information about the event.
 * Event tab**

//Description// The event description you want to see it on the calendar and in any reminders. //Location// The location for the event. //Color// The background color for this event on the calendar. You may want to color code certain events. //Starts at// The start date and time for the event. Click this field to open a popup calendar. To change months or years, click the browse arrows. To specify a time, choose or type it. To select the date, click it, then click OK, or click Today for today's date. This fills "Ends at" based on the "Duration" value. You can change either "Duration" or "Ends at", and the change will be reflected in the other field. //Ends at// The end date and time for the event. Click this field to open a popup calendar, then set the date and time as for "Starts at". //Duration// The length of time the event is scheduled to last, based on your start and end times. //All day event// Removes times from this event and displays the event at the top in day view. //My reminders// Whether to generate reminders for this event: None Doesn't generate any reminders. Time before event Generates reminders at the time before the event that you specify.

Use this tab to invite participants and book resources. You can reschedule the event using this tab. This tab, plus the People and Resources subtabs, include bars which indicate availability, the time period of the event, and any conflicts. The following codes provide this information:
 * Participants tab**

Use this tab to make the event show up repeatedly on calendars and set advanced options.
 * Advanced tab**

Repeat interval When this event will be repeated. Repeated events are shown on all appropriate days on the calendar. Repeat until The last date to repeat this event. Click this field to open a popup calendar, click the final date, then click OK. Icon The icon that represents this event. To change the icon, click it, then click the new icon in the popup list. To see a fuller list of icons, Control-click (Windows, Linux) or Option-click (Mac) the icon.

Insert Voice

HCK Basics

HCK Advanced

Add Calendar

Adding a Photo from Photobooth (Mac Only)

Creating an Email List and Attaching one (Sharing it)